Built for teams who bill by the hour

    One workspace. Every module your team bills through.

    Project Management

    Create, organize, and monitor projects with full visibility into budgets, timelines, and team capacity.

    • Create unlimited projects with client assignment
    • Set budgets with multi-currency support (180+ currencies)
    • Track hours estimated vs actual with visual progress bars
    • Archive projects to keep your workspace clean
    Project Management in the Wakti platform

    Timesheets & Work Logs

    Know exactly where your team's time goes with flexible work logging and trend visualization.

    • Log hours against any task or project in seconds
    • Mark each entry as billable or non-billable
    • View today, this week, and this month summaries with period-over-period changes
    • Daily trend chart: billable hours vs. total hours plotted as an area chart
    • Every work log entry tracked in the audit trail
    Timesheets in the Wakti platform

    Budget & Billing

    Stay on top of project finances with real-time budget monitoring and flexible billing models.

    • Fixed price, per-user, and per-task billing models
    • Budget alert thresholds (get warned before overspend)
    • Versioned budgets with effective date ranges
    • Revenue, cost, and margin tracking per project
    Project overview and budget in the Wakti platform

    Task Management

    Break down projects into actionable tasks with priorities, deadlines, and time tracking.

    • Priorities: Urgent, High, Medium, Low
    • Subtasks and parent-child task hierarchy
    • Estimated and actual hours tracked per task
    • Billable flag on individual tasks with roll rate and cost rate
    Task management in the Wakti platform

    Team & Workspace

    Manage your team with flexible permissions and multi-workspace support.

    • Multi-workspace support for different teams or clients
    • Role-based permissions (Owner, Admin, Member)
    • Per-member billable and cost rates per project
    • Magic link invitations — no password needed
    Team & Workspace management in the Wakti platform

    Activity & Compliance

    Full audit trail for every action taken in your workspace.

    • Automatic logging of every create, update, and delete
    • Work log changes tracked with full field-level before/after values
    • Filter by entity type (Project, Task, Work Log, User), user, or date range
    • Exportable audit trail for compliance reporting
    Activity feed in the Wakti platform

    Expenses

    Track project expenses with receipt attachments, category codes, and automatic allocation to clients.

    • Receipt capture and storage
    • OCR-powered receipt scanning — amounts and dates extracted automatically
    • Project and task allocation
    • Reimbursable expense reports
    • Category codes for financial reporting
    Expenses in the Wakti platform

    Invoices

    Generate client invoices directly from billable hours and approved expenses. Multi-currency, line-item editing, and PDF export built in.

    • Auto-populated from billable work logs
    • Multi-currency with 180+ supported
    • PDF export and email delivery
    • Line-item editing and custom notes
    • Recurring invoice support
    • Credit note generation
    Invoice detail in the Wakti platform

    Approvals

    A unified queue for all timesheet and expense approvals. Approve, reject, or bulk-act inline. SLA countdown badges keep decisions from stalling.

    • Timesheets and expenses in one approval queue
    • Bulk approve or reject with a single click
    • Inline rejection notes — no email thread required
    • SLA countdown badge on items approaching deadline
    • Complete audit trail of every approval decision
    Approvals queue in the Wakti platform

    Reports

    Six dedicated reports covering revenue, utilisation, profitability, expenses, budget performance, and invoice aging — in visual dashboards with CSV and PDF export.

    • Revenue Overview — total and outstanding, by client and project
    • Billable Utilisation — team capacity vs. billable hours logged
    • Profitability — revenue minus team cost and expenses, by project and member
    • Budget vs Actuals — burn rate and projected totals per project
    • Expense Breakdown — by category, project, and team member
    • Invoice Aging — overdue buckets and average days to payment
    Utilization dashboard in the Wakti platform

    Built for how your team actually works

    Every detail that makes Wakti a platform, not just a collection of tools.

    180+ currencies

    Submit expenses and generate invoices in any currency. Exchange rates lock at transaction time.

    Role-based permissions

    Fine-grained RBAC — control what each member can see and do, down to module level.

    External user portal

    Invite clients to view project status and billing milestones without giving them a full account.

    Webhooks & API keys

    Connect Wakti to your own systems via OAuth-secured webhooks and API keys.

    Mobile apps (coming soon)

    iOS and Android apps for logging hours and submitting expenses on the go.

    Activity & audit trail

    Full event log of every action — who changed what, when, and from where.

    Custom fields

    Add your own fields to projects, expenses, and tasks to match your team's workflow.

    Notification rules

    Route in-app, email, Slack, Teams, or WhatsApp alerts based on project, team, or event type.

    Calendar sync

    Connect Google Calendar or Microsoft 365 Outlook to see meetings alongside your work logs — in one view.

    Start free — no credit card required

    Your team's billable work, finally in one place

    Projects, timesheets, expenses, invoices, and approvals — connected end to end. Set up your workspace in under 2 minutes.

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    Built for agencies, consultancies & professional services teams