Built for teams who bill by the hour
One workspace. Every module your team bills through.
Project Management
Create, organize, and monitor projects with full visibility into budgets, timelines, and team capacity.
- Create unlimited projects with client assignment
- Set budgets with multi-currency support (180+ currencies)
- Track hours estimated vs actual with visual progress bars
- Archive projects to keep your workspace clean
Timesheets & Work Logs
Know exactly where your team's time goes with flexible work logging and trend visualization.
- Log hours against any task or project in seconds
- Mark each entry as billable or non-billable
- View today, this week, and this month summaries with period-over-period changes
- Daily trend chart: billable hours vs. total hours plotted as an area chart
- Every work log entry tracked in the audit trail
Budget & Billing
Stay on top of project finances with real-time budget monitoring and flexible billing models.
- Fixed price, per-user, and per-task billing models
- Budget alert thresholds (get warned before overspend)
- Versioned budgets with effective date ranges
- Revenue, cost, and margin tracking per project
Task Management
Break down projects into actionable tasks with priorities, deadlines, and time tracking.
- Priorities: Urgent, High, Medium, Low
- Subtasks and parent-child task hierarchy
- Estimated and actual hours tracked per task
- Billable flag on individual tasks with roll rate and cost rate
Team & Workspace
Manage your team with flexible permissions and multi-workspace support.
- Multi-workspace support for different teams or clients
- Role-based permissions (Owner, Admin, Member)
- Per-member billable and cost rates per project
- Magic link invitations — no password needed
Activity & Compliance
Full audit trail for every action taken in your workspace.
- Automatic logging of every create, update, and delete
- Work log changes tracked with full field-level before/after values
- Filter by entity type (Project, Task, Work Log, User), user, or date range
- Exportable audit trail for compliance reporting
Expenses
Track project expenses with receipt attachments, category codes, and automatic allocation to clients.
- Receipt capture and storage
- Project and task allocation
- Reimbursable expense reports
- Category codes for financial reporting
Invoices
Generate client invoices directly from billable hours and approved expenses. Multi-currency, line-item editing, and PDF export built in.
- Auto-populated from billable work logs
- Multi-currency with 180+ supported
- PDF export and email delivery
- Line-item editing and custom notes
- Recurring invoice support
- Credit note generation
Approvals
A unified queue for all timesheet and expense approvals. Approve, reject, or bulk-act inline. SLA countdown badges keep decisions from stalling.
- Timesheets and expenses in one approval queue
- Bulk approve or reject with a single click
- Inline rejection notes — no email thread required
- SLA countdown badge on items approaching deadline
- Complete audit trail of every approval decision
Reports
Six dedicated reports covering revenue, utilisation, profitability, expenses, budget performance, and invoice aging — in visual dashboards with CSV and PDF export.
- Revenue Overview — total and outstanding, by client and project
- Billable Utilisation — team capacity vs. billable hours logged
- Profitability — revenue minus team cost and expenses, by project and member
- Budget vs Actuals — burn rate and projected totals per project
- Expense Breakdown — by category, project, and team member
- Invoice Aging — overdue buckets and average days to payment
Built for how your team actually works
Every detail that makes Wakti a platform, not just a collection of tools.
180+ currencies
Submit expenses and generate invoices in any currency. Exchange rates lock at transaction time.
Role-based permissions
Fine-grained RBAC — control what each member can see and do, down to module level.
External user portal
Invite clients to view project status and billing milestones without giving them a full account.
Webhooks & API keys
Connect Wakti to your own systems via OAuth-secured webhooks and API keys.
Bilingual invoices
Issue invoice PDFs in Arabic and English side by side, with a full right-to-left layout.
Activity & audit trail
Full event log of every action — who changed what, when, and from where.
Custom fields
Add your own fields to projects, expenses, and tasks to match your team's workflow.
Notification rules
Route in-app, email, Slack, or Teams alerts based on project, team, or event type.
Calendar sync
Connect Google Calendar or Microsoft 365 Outlook to see meetings alongside your work logs — in one view.
Related operational guides
Continue with the operating question
Use these guides to define the records, formulas, and controls behind the product workflow.
Operations
What professional services automation actually connects
A practical explanation of PSA software, the operating records it should connect, and when a service firm has outgrown separate tools.
Read the guideProject economics
Agency project profitability: calculate margin before the project closes
A practical project-profitability formula, a browser-based margin calculator, and the checks an agency needs before a healthy-looking number can be trusted.
Read the guidePlanning
Agency capacity planning without the false precision
A practical capacity-planning method for service teams that separates availability, allocations, demand, and scenarios.
Read the guideBilling operations
From approved work to invoice: an agency project-to-cash workflow
A six-stage project-to-cash workflow for turning delivery evidence into a reviewed invoice without losing context between the project team and finance.
Read the guideYour team's billable work,
finally in one place
We're putting the finishing touches on Wakti. Join the waitlist and we'll email you the moment it's ready.
Built for agencies, consultancies & professional services teams