Know who's available before you commit
Plan capacity and allocate people with live availability, workload, skills, and project demand — before you overcommit the team or the margin.
Resource management, connected
From availability to margin, without rebuilding the plan
Wakti connects capacity planning, resource allocation, project delivery, and financial performance so staffing decisions stay tied to the work and its economics.
Availability
See working schedules, approved leave, and existing allocations before promising capacity.
Allocation
Match project demand to the right person by skills, hours, and dates.
Delivery
Keep planned capacity connected to the projects and time people actually deliver.
Margin
Read utilization alongside billable hours, cost, and project margin—not as an isolated percentage.
Capacity, at a glance
- See every team member's allocated vs. available hours for the current week in one view.
- Spot overloaded members instantly — utilization above 100% is flagged automatically.
- Roll up by week or drill into daily allocation when you need the detail.
- Filter by team so resource managers only see the capacity they're responsible for.
Plan weeks ahead, not just this week
- Forecast utilization up to 52 weeks ahead.
- Compare total vs. billable hours across the forecast window to catch a billable-rate dip before it happens.
- Choose daily or weekly granularity depending on how far out you're planning.
- Roster-wide or team-scoped views, so a resource manager only forecasts what they own.
Turn an open gap into a filled seat
- Project managers raise a specific need — skills required, hours per day, start and end dates.
- Resource managers see every open demand across the workspace in one queue.
- Fulfilling a demand links it directly back to the project and the person, automatically.
- Full audit trail on every match, so staffing decisions are traceable, not just verbal.
Model the change before you make it
Draft a set of allocation changes in an isolated what-if scenario, see exactly what it would add and remove compared to your live plan, and catch overbooking before you commit — not after.
- Draft scenarios expire automatically if left uncommitted — nothing lingers
- Side-by-side diff shows every allocation added or removed vs. the live plan
- Impact warnings surface overbooking risk before you commit
- Only admins can commit — everyone else can model freely
Capacity that understands your calendar, not just a generic one
Custom working weeks
Set working days per person or per workspace — Sunday to Thursday, Monday to Friday, or any custom pattern.
Regional holiday calendars
Custom holiday calendars per region, so capacity numbers account for local public holidays automatically.
Approved leave
Approved leave comes straight off available hours, so the forecast shows who is actually there that week.
Effective-dated capacity
Hours-per-day changes take effect on the date you choose. Past history stays accurate, no retroactive recalculation.
Related operational guides
Continue with the operating question
Use these guides to define the records, formulas, and controls behind the product workflow.
Planning
Agency capacity planning without the false precision
A practical capacity-planning method for service teams that separates availability, allocations, demand, and scenarios.
Read the guideReporting
Billable utilization: the formula and the decisions behind it
Calculate billable utilization consistently, choose the right denominator, and read the metric alongside realization, margin, and capacity.
Read the guideYour team's billable work,
finally in one place
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Built for agencies, consultancies & professional services teams